Privacy Policy

Last Updated: September 2026

1. Information We Collect

We may collect personal information that you voluntarily provide to us, including your name, email address, phone number, city/country, professional or artistic profile, portfolio or artwork details, photographs, social media profiles, payment or transaction information, and information submitted through registration, application, inquiry, or contact forms.

For certain exhibitions, residencies, international programs, or other activities, additional information may be requested where reasonably necessary for participation, travel arrangements, documentation, verification, or official correspondence.

Our website may also automatically collect limited technical information, such as browser type, device information, IP address, referring pages, website activity, and cookies or similar technologies.

2. How We Use Your Information

Information collected by Aesthetic Circle may be used to:

• Process registrations and applications for exhibitions, workshops, residencies, cultural exchange programs, and other activities.

• Communicate with artists, participants, customers, sponsors, partners, and website visitors.

• Process artwork inquiries, purchases, registrations, and payments.

• Evaluate artist applications, portfolios, and program eligibility.

• Provide information about upcoming exhibitions, workshops, open calls, educational programs, and opportunities.

• Improve our website, services, programs, and visitor experience.

• Maintain administrative and financial records.

• Prevent fraudulent, unauthorized, or unlawful activity.

• Fulfil legal, regulatory, contractual, or organizational requirements.

3. Artist Profiles, Artwork & Media

Artists participating in Aesthetic Circle exhibitions, residencies, workshops, or other programs may provide artwork images, artist statements, biographies, photographs, videos, and other promotional material.

Where appropriate and subject to applicable permissions and agreements, Aesthetic Circle may use such material for exhibition promotion, event documentation, publications, catalogues, social media, website content, press coverage, educational material, and organizational archives.

Ownership and copyright of original artworks remain with their respective artists unless otherwise agreed in writing.

4. Photography & Videography

Aesthetic Circle events may be photographed or recorded for documentation and promotional purposes. Images and videos from public events may appear on our website, social media channels, publications, documentaries, press material, and other promotional platforms.

Where specific consent is legally or contractually required, appropriate permission will be obtained.

5. Payments & Financial Information

Where payments are accepted through our website or third-party payment services, payment information may be processed by the relevant payment provider.

Aesthetic Circle does not intentionally store complete debit or credit card information on its own systems unless specifically required and handled through an appropriately secured payment system.

Registration fees, participation fees, artwork payments, refunds, cancellations, and security deposits may also be subject to the specific terms and conditions applicable to the relevant program or transaction.

6. Cookies & Website Analytics

Our website may use cookies and similar technologies to improve functionality, understand website traffic, remember visitor preferences, measure advertising performance, and improve our digital services.

Third-party services, including website analytics, social media platforms, advertising services, embedded content, or payment providers, may also use their own cookies in accordance with their respective privacy policies.

Visitors may manage or disable cookies through their browser settings, although some website features may not function correctly as a result.

7. Marketing Communications

If you provide your contact information or subscribe to our updates, we may occasionally send information about exhibitions, workshops, artist opportunities, cultural programs, events, or other Aesthetic Circle activities.

You may request to stop receiving promotional communications at any time. Administrative communications relating to an application, registration, purchase, or active program may still be sent when necessary.

8. Sharing of Personal Information

Aesthetic Circle does not sell or rent personal information to third parties.

Information may, however, be shared when reasonably necessary with trusted service providers, event partners, galleries, payment processors, accommodation or travel partners, government authorities, embassies, sponsors, technology providers, or other organizations involved in delivering a particular service or program.

We may also disclose information where required by law, regulation, court order, or another lawful request.

9. International Programs & Data Transfers

Some Aesthetic Circle activities involve international exhibitions, art residencies, cultural exchange programs, or collaborations. When you apply for or participate in such programs, relevant information may need to be shared with organizations or authorities located outside Pakistan.

Only information reasonably necessary for arranging or administering the relevant program will be shared for these purposes.

10. Data Security

We take reasonable administrative and technical measures to protect personal information against unauthorized access, misuse, alteration, disclosure, or loss.

However, no website, online communication, or electronic storage system can be guaranteed to be completely secure. Visitors should therefore exercise appropriate care when submitting sensitive information online.

11. Data Retention

Personal information will generally be retained only for as long as reasonably necessary for the purposes for which it was collected, including administrative, financial, legal, archival, and program-related requirements.

Certain records relating to artists, exhibitions, artworks, publications, or organizational history may be retained for legitimate archival and documentation purposes.

12. Third-Party Websites

Our website may contain links to third-party websites, social media platforms, payment services, galleries, sponsors, partners, or other external resources.

Aesthetic Circle is not responsible for the privacy practices, security, accuracy, or content of third-party websites. Visitors are encouraged to review the privacy policies of those services before providing personal information.

13. Children & Young Participants

Some Aesthetic Circle educational or art activities may involve children or young participants. Where required, registration, consent, photography permission, or participation authorization should be provided by a parent or legal guardian.

We do not knowingly collect unnecessary personal information from children through our website.

14. Your Privacy Rights

Subject to applicable laws and reasonable verification, you may contact us to request access to, correction of, or deletion of personal information that we hold about you.

Certain information may need to be retained where required for legal, financial, contractual, security, or legitimate organizational purposes.

15. Changes to This Privacy Policy

Aesthetic Circle may update this Privacy Policy from time to time to reflect changes in our website, activities, services, technology, or legal requirements.

Any updated version will be published on this page with a revised “Last Updated” date. Continued use of our website after an update constitutes acknowledgement of the revised policy where permitted by applicable law.

16. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the way Aesthetic Circle handles personal information, please contact us through the official contact information provided on our website.

Aesthetic Circle
Independent Art & Cultural Organization
Lahore, Pakistan

Website: https://aestheticcircle.pk
Email: lifeataestheticcircle@gmail.com
Phone: +92 313 4238881

By using the Aesthetic Circle website or voluntarily submitting information through our website, you acknowledge that you have read and understood this Privacy Policy.